A permanent record for every truck and every length of hose.
Truck check sheets, pump test printouts, hose records — in most stations they live in a drawer until the day a lawyer, an evaluator, or a new chief needs one. WatchRoom gives the whole fleet a record that's organized, dated, and still there years later.
The fleet, with test status on every rig
Every truck with its year, make, model, pump, tank, and photo — and its pump and hose test status right on the row, green when current. Reserve apparatus is marked, out-of-service units are flagged, and each truck's usable pump capacity is computed from its actual test results.
Truck checks that match how the truck is laid out
Build the checklist for each truck once — compartment by compartment, in walk-around order. After that, a check is tapping down the list: cab, pump panel, each compartment, hose bed, exterior. Mileage, fuel, and engine hours on the way past. Flag anything wrong with a note.
Every completed check is kept — dated, named, with every item's result. This is the record that gets pulled if there's ever an accident, and a history with the occasional flagged item and its fix is exactly what a defensible record looks like.
Test history with the paper trail attached
Pump service tests with the measured GPM, annual hose tests, ladder tests — logged per truck, year over year, pass or fail with notes. And when the testing company hands you the paper report, photograph it or attach the PDF and it lives on that test, on that truck, for good. Five years from now the 2026 pump test is three clicks, not an archaeology dig.
Hose by the number painted on the coupling
Every length tracked the way crews already talk about it — “16-15” — with its diameter, where it's assigned, and its full test history. NFPA 1962 wants every length service-tested annually; Run annual testmarks a whole truck's complement in one pass, and failures get flagged individually.
When a length fails or ages out, its record stays on the books with the year it went — the same system departments have kept on paper, minus the paper. Adding hose is bulk paste: one number per line, and the year comes from the number automatically (16- means 2016).
When a truck changes departments, its history goes with it
Departments sell and hand down apparatus all the time — and the paper history usually doesn't survive the trip. In WatchRoom, a transfer is a code you give the receiving chief. When they accept, they get a copy of the truck with its full test history, attached reports included; the unit is marked out of service on your side and your records stay put. No re-entry, no lost history.
Add a truck by voice
“Engine 3, a 2018 Pierce pumper, 1500 GPM pump, 750 gallon tank.” Describe it, confirm the draft, done.
The FSRS equipment checklist
The ISO tab carries Table 512A item by item — booster tank, hose footage, nozzles, SCBA, ladders, radios — with the Needed column and points shown, and the annual test lines scored from your test log.
Check status on the dashboard
Station Ops shows which trucks need a check and when each was last checked, so Monday morning starts with a glance instead of a walk to the whiteboard.
Part of the Apparatus & Gear module (+$15/month). Truck checks with saved checklists, hose inventory with test history, and the turnout gear board, on top of the $30 base. See full pricing.
Try it with your department's records.
Fourteen days, every module on, no credit card. Import your spreadsheets and see what your records look like when they keep themselves.
Start your free 14-day trial