The roster, the certs, and the gear — watched for you.
Nobody should find out at the worst possible time that an EMT card expired in March. WatchRoom keeps every member, every certification, and every set of turnout gear on one board, and tells you what's coming due before it lapses.
Every member, their role, and what's expiring
The roster shows each member's role — set right on the row, because roles drive how training hours credit — with their station, certification count, and an expiring badge the moment anything is coming due. Filter by role, by cert status, or by active and former members; departed members keep their history instead of disappearing from it.
One page per member, certifications and all
Photo, rank, hire date, contact info, and every certification with the details that matter: issuing authority, credential number, issue date, expiration. Certs with no expiration say so; current ones are badged green.
Have a certification transcript as a PDF? Import it— WatchRoom reads Alabama Fire College transcripts today, with more academies added as chiefs send samples — and the certifications file themselves onto the right member. Each member's page also prints as a branded personnel record for a file, a promotion board, or a state audit.
The certification picture, watched continuously
One screen answers the question chiefs ask before every evaluation: are we current? Certs current, expiring soon, expired, and members with nothing on file yet — with a needs attention list naming exactly who and what, by date. The same warnings surface on the Station Ops dashboard and in the weekly email digest, so a renewal never depends on somebody remembering to check.
Turnout gear on one board
Every member's PPE with its inspection history on a six-month cadence — what's current, what's due, what failed and got replaced. Logging an inspection is a date, a name, pass or fail, and a note.
Roles feed the ISO math
Officer, driver, firefighter, and recruit roles determine which FSRS training category each member's hours credit to, and which counts feed the staffing analysis.
The banquet report is one click
The personnel response report lists every member with their calls and share of the department's runs for any date range — zero-call members listed on purpose. Length-of-service and awards night, handled.
Part of the base plan ($30/month). The roster and certification tracking are included in the base; the turnout gear inspection board comes with the Apparatus & Gear module (+$15). See full pricing.
Try it with your department's records.
Fourteen days, every module on, no credit card. Import your spreadsheets and see what your records look like when they keep themselves.
Start your free 14-day trial